ISSI Workshop on Coronal Mass Ejections

Bern, Switzerland, 16-20 March 2004

Publication plan

General

It is planned that this workshop will lead to a volume in the Space Sciences Series of ISSI, published as a hardcover book by Kluwer Academic Publishers, Dordrecht, and as an issue of Space Science Reviews.

The volume will be edited by the convenors Horst Kunow, Nancy Crooker, Jon Linker, Rainer Schwenn, plus Rudolf von Steiger. All papers will be reviewed by an independent referee (who may or may not be a workshop participant). Moreover, all manuscripts will also be read by one of the editors with the aim to reduce undue duplications or inconsistencies between the different contributions, which will be communicated to the authors along with the referee reports.

The status of the editing process, including hyperlinks to the submitted papers, is available by clicking here.

Deadlines

Refereeable draft manuscripts of introductory papers are due on 15 April 2004 at the latest.

Refereeable draft manuscripts of working group reports are due on 15 July 2004 at the latest.

The review process and the revision of the papers are estimated to take about one month each. Final, camera-ready manuscripts will be due after the review process, on 15 October 2004 at the latest.

The volume is scheduled to appear as a hardcover book in the Space Sciences Series of ISSI and as an issue of Space Science Reviews in early 2005.

Please submit your contribution on schedule in order to allow rapid publication of the intense work done by the participants at this workshop.

Page limits

The length of the papers is limited to X pages in the Kluwer SSR format (see below) including figures, tables, references, etc., where
            X = 12-16 pages for introductory talks
            X = 30-40 pages for working group reports
It is suggested that authors use the Kluwer SSR format (see below) for their papers already when writing the draft version in order to keep them within the page limits. Note that the format only allows for about 450-500 words per page (minus the space used for figures, tables, references, etc.).

Submission procedure

All draft manuscripts should be submitted to ISSI either by electronic means, either by email attachments or by anonymous FTP to the ISSI server ftp.issi.unibe.ch. Please change to the /incoming directory, put your files there, and notify ISSI by an email message to vsteiger@issi.unibe.ch.

When submitting the final version be sure to send us the Consent to Publish form for Kluwer as well. 

Camera-ready papers

After the reviewing and editing process, authors will have to produce a final, camera-ready version of the paper. It is strongly urged to use LaTeX2e for this purpose. Other electronic formats are acceptable in exceptional cases but will have to be converted to LaTeX at ISSI. The LaTeX class files needed for the preparation of the camera-ready papers can be found on the ISSI server; see the instructions below for details.

All final papers will have to be submitted in electronic format (i.e. as LaTeX source code except if agreed otherwise) so the final printing can be done at ISSI in order to make the volume look much more uniform.

Figures will be needed as separate files each, preferably in PS or EPS format, which allows them to be included automatically in the text. The use of colour figures is possible, but incurs considerable cost to ISSI. Therefore it is requested that such figures are used only when the colour information is essential to the meaning of the figure, not only to make it look better.

 

INSTRUCTIONS FOR PREPARATION OF CAMERA-READY MANUSCRIPTS FOR THE
SPACE SCIENCES SERIES OF ISSI

General

All final manuscripts of papers accepted for publication in the proceedings volume, which will appear as a hardcover book as well as in Space Science Reviews, are to be prepared in camera-ready form, with strict adherence to the guidelines given below.

Format Instructions

Camera-ready manuscripts should be prepared using LaTeX. Manuscripts using other text-processing software are acceptable only in exceptional cases and should be formatted as described below. In either case, authors are strongly advised to consult a recent issue of Space Science Reviews concerning questions of journal style.

USING LaTeX2e

For preparing the camera-ready manuscripts, authors should use the class file spackap.cls, which also calls spacfam.sty, and follow the instructions in the file usrman.pdf (or usrman.ps if you prefer). This class file is a variant of kluwer.cls specifically for Space Science Reviews. You may also use the generic kluwer.cls file if you prefer, and the adaptation to SSR will be done at ISSI. All these files are available at the ISSI server, as well as an example paper, which you may use as a template:

• Click here for a zip archive with the style files
• Click here for a zip archive with the example paper

If you have problems obtaining these zip files, or unpacking them, let me know by email (vsteiger@issi.unibe.ch) so we can find a workaround.

Possible pitfalls and points to observe:

• Be sure to use named (not numbered) references, i.e. to specify the namedreferences (internal) substyle:
  \documentclass[namedreferences]{spackap}.
• Try using the command
  \usepackage{klups} or \usepackage{times} in the preamble, which makes use of the Postscript Times Roman fonts. If it works on your system - fine, if not - don’t worry, we’ll make it work at ISSI, whereby the paper will get some 5–10% shorter.
• When making a citation inside a figure caption or a table caption you will have to protect it:
  \protect\cite{...}
• Use math mode for all mathematical symbols and variables (including numbers), but text mode for the units. It is suggested to use an unbreakable space (a tilde in LaTeX) between the number and the unit in order to prevent a line break there, e.g.
  ... $E\geq 300$~MeV protons during the $A>0$ phase at $50$~AU ...
• Please carefully observe the correct format of citations and references:
  Citations have a comma between the author name and the year, and a semicolon between themselves: (Galilei, 1610; Einstein, 1905).
  References should be formatted as follows:
  Author1, A., Author2, B., and Author3, C.: year, `Title of the Paper’, {\it Journal} {\bf Volume}, bpage--epage.
  In case you use BIBTeX, a bibliography style file klunamed.bst is available for that purpose where you found the other style files.

USING OTHER SYSTEMS

Manuscripts prepared using other systems will be converted to LaTeX by ISSI. Please make use of this possibility only if you are completely unfamiliar with LaTeX and contact the editor at ISSI beforehand to make sure that the conversion will be possible.